
How To Write A Good Court Reference
This is a guide for a court references in New Zealand.
​
Remember that this is a reference for court not a job interview or character reference. Include in the reference that you understand that it is in relation to a criminal offence and state the offence.
Court References
Writing a good reference for court in New Zealand requires careful attention to detail, respect for the formal nature of the process, and clarity in conveying the positive qualities of the person you are writing about. A reference can be crucial in influencing a judge’s perception of the person, especially if it’s for sentencing purposes or character evidence. Here's a guide on how to write a strong, effective reference for court:
1. Understand the Purpose of the Reference:
Before writing, understand the context in which the reference will be used. Is it for sentencing? To show good character? To support a specific claim? Knowing the purpose helps you tailor the content to what the judge is seeking to hear.
2. Follow the Basic Structure:
A well-structured reference is clear and easy to follow. It should typically include the following sections:
A. Heading:
-
Your Name: Include your full name, and your occupation or relationship to the person (e.g., employer, family friend, community leader).
-
Date: Include the date of writing the reference.
-
Recipient: Address the reference to the court or judge, using a formal greeting like “To the Honorable Judge” or “Dear Judge [Last Name]”.
B. Introduction:
-
Briefly introduce who you are and your relationship with the person you're writing about.
-
Clearly state how long you’ve known the person and in what capacity (e.g., a colleague for 5 years, a family friend for 10 years).
Example:
"I am writing this reference in support of [Person’s Name], whom I have known for [number] years in my capacity as their [relationship]. I am [Your Name], a [Your Occupation], and I have had the privilege of working with [Person’s Name] at [Company/Organization Name]."
C. Main Body:
-
Character Assessment: Provide a detailed description of the person’s character, focusing on their positive qualities and any instances where they have demonstrated responsibility, integrity, and good moral judgment.
-
Contribution to Society: Mention any ways the person contributes to their community, workplace, or family. This could include volunteer work, taking care of family members, or being an active member of a community group.
-
Acknowledgment of the Offense (if relevant): If the reference is for sentencing purposes, it’s important to acknowledge the offense that led to the court appearance. If possible, express your understanding of the seriousness of the offense, but also highlight any steps the person has taken to address the behavior (e.g., rehabilitation, apologies, efforts to make amends).
-
Specific Examples: Offer specific, concrete examples that demonstrate the person's positive qualities. These examples make the reference more credible and compelling.
Example:
"In the years I’ve known [Person’s Name], I’ve found them to be an individual of strong moral character. They are a hardworking and reliable employee, and I’ve witnessed their commitment to excellence in the workplace. Outside of work, [Person’s Name] volunteers regularly at [Organization], and they are well-liked by their peers for their kindness and generosity."
"I am aware that [Person’s Name] is before the court for [briefly mention the offense], and I understand the gravity of the situation. However, I believe this isolated incident is not a reflection of their usual behavior. Since the incident, [Person’s Name] has shown a genuine desire to make amends by [mention any steps they’ve taken to address the issue, such as attending counseling, community service, etc.]."
D. Closing Remarks:
-
Express your confidence in the person’s potential for positive change. Emphasize any qualities that suggest they are likely to avoid future offenses and continue being a contributing member of society.
-
Reaffirm your support for the person and your belief in their good character.
Example:
"I have no doubt that [Person’s Name] has learned from this experience and will not repeat this mistake. They are committed to making positive changes in their life, and I fully support their efforts. I believe they have the ability to contribute positively to society moving forward."
E. Signature:
-
End the reference with your full name and contact details (if applicable). If you’re submitting the reference in person, you can include your signature as well.
Example:
"Sincerely,"
[Your Full Name]
[Your Contact Information] (optional)"
3. Additional Tips:
-
Be Honest: It’s important to be truthful in your reference. A judge will likely see through exaggerated or overly flattering language if it’s not backed up by facts. Being authentic and balanced is key.
-
Keep it Professional and Respectful: Even if you are writing about a close friend or family member, maintain a formal tone. Avoid casual language or being overly personal.
-
Be Specific: Judges appreciate specific examples of positive behavior, rather than general praise.
-
Length: Keep it concise. Around 1–2 pages is ideal.
4. What Not to Do:
-
Avoid Defending the Offense: Don’t attempt to excuse or minimize the offense in the reference. It’s better to acknowledge it and focus on the positive steps the person has taken since.
-
Avoid Negative Statements: Don’t include anything that could damage the person’s case, like unverified allegations or personal grievances.
Example Reference (For Court):
[Your Name]
[Your Occupation]
[Date]
To the Honorable Judge [Last Name],
I am writing this reference in support of [Person’s Name], whom I have had the privilege of knowing for [number] years. I am [Your Name], a [Your Occupation], and I have worked alongside [Person’s Name] at [Company/Organization] for [period of time].
In my time knowing [Person’s Name], I have found them to be an honest, reliable, and hardworking individual. They are a valued member of our community, volunteering regularly at [Organization/Activity] and showing a deep commitment to improving the lives of those around them.
I am aware that [Person’s Name] is before the court regarding [briefly mention the offense], and while I acknowledge the seriousness of this matter, I would like to emphasize that this is completely out of character for them. Since the incident, [Person’s Name] has taken full responsibility for their actions and has taken proactive steps to address their behavior, including [mention steps taken, such as attending counseling or participating in rehabilitation programs].
I am confident that [Person’s Name] has learned from this experience and is committed to turning their life around. I fully support their efforts to make amends and believe they will continue to contribute positively to society moving forward.
Thank you for considering my reference in this matter.
Sincerely,
[Your Full Name]
[Your Contact Information (optional)]
​